Algonquin and Lakeshore Catholic District School Board
Location: Napanee, Ontario
Posted: August 10th 2017
Deadline: August 18th, 2017
Salary: $19.72 per hour

The Algonquin & Lakeshore Catholic District School Board is recruiting for a Secretary – Learning Services. This is a 1.0 FTE position, seven hours per day.

The Secretary – Learning Services provides supports to various staff members in the Learning Services department by performing various secretarial duties related to Learning Services. The Secretary will be capable of handling a variety of sensitive and confidential assignments efficiently and with minimum supervision.

Duties and Responsibilities:

  • Responsible for efficient and accurate keyboard input of reports, evaluations, minutes, questionnaires, letters and memos by oral instructions and/or written material
  • Responsible for arranging meetings, workshops and in-services
  • Responds to all incoming calls in a timely fashion and refers calls to appropriate staff member as required
  • Effectively communicates with outside agencies, and school staff on confidential information and reports
  • Promotes the smooth and efficient functioning of the Learning Services offices
  • Responsible for input and maintenance of staff attendance reports and expense accounts.
  • Prepares and submits Ministry reports
  • Prepares preliminary financial reports for supervisor and/or Ministry
  • Coordinates transportation requests for students with special needs
  • Maintains and tracks changes to Board and Ministry Policies, Procedures and Initiatives
  • Maintains Department schedules and deadlines
  • Performs other duties as assigned
  • High School Diploma and/or secretarial courses at community college or equivalent work related experience
  • Two to three years of experience in a secretarial environment
  • Excellent interpersonal skills
  • Ability to keyboard a minimum of 55 w.p.m.
  • Computer literate, knowledge and experience in the use of word processing and spreadsheet programs in keeping with latest programs supplied by Board
  • Knowledge of in-house computer programs, including regular upgrade of skills and ability
  • Excellent diplomatic skills
  • Excellent organizational and time management skills
  • Proven to work independently in a confidential environment
  • Knowledge of Board Policies and Procedures, Ministry policies, Education Act; M.E.T. Policies and Procedures; Provincial
  • Government Regulations, Collective Agreements, Parent Guidelines, Special Education: A Guide for Educators an asset
Additional Information

Only applications received by August 18, 2017 by 4:00 p.m. will be considered. Applicants must submit a cover letter with an updated resume including details of qualifications and experience.

We thank all those individual who apply; however, only those applicants granted an interview will be acknowledged.

Contact Information
Christine Farrell, Staffing Officer
Algonquin and Lakeshore Catholic District School Board
Napanee, Ontario, Canada

Please indicate you found this job on