Secretary

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Secretary

Algonquin and Lakeshore Catholic District School Board
Location: Napanee, Ontario
Posted: August 10th 2017
Deadline: August 18th, 2017
Salary: $19.72 per hour
Description:

The Algonquin & Lakeshore Catholic District School Board is recruiting for a Secretary – Learning Services. This is a 1.0 FTE position, seven hours per day.

The Secretary – Learning Services provides supports to various staff members in the Learning Services department by performing various secretarial duties related to Learning Services. The Secretary will be capable of handling a variety of sensitive and confidential assignments efficiently and with minimum supervision.

Duties and Responsibilities:

  • Responsible for efficient and accurate keyboard input of reports, evaluations, minutes, questionnaires, letters and memos by oral instructions and/or written material
  • Responsible for arranging meetings, workshops and in-services
  • Responds to all incoming calls in a timely fashion and refers calls to appropriate staff member as required
  • Effectively communicates with outside agencies, and school staff on confidential information and reports
  • Promotes the smooth and efficient functioning of the Learning Services offices
  • Responsible for input and maintenance of staff attendance reports and expense accounts.
  • Prepares and submits Ministry reports
  • Prepares preliminary financial reports for supervisor and/or Ministry
  • Coordinates transportation requests for students with special needs
  • Maintains and tracks changes to Board and Ministry Policies, Procedures and Initiatives
  • Maintains Department schedules and deadlines
  • Performs other duties as assigned
Qualifications
  • High School Diploma and/or secretarial courses at community college or equivalent work related experience
  • Two to three years of experience in a secretarial environment
  • Excellent interpersonal skills
  • Ability to keyboard a minimum of 55 w.p.m.
  • Computer literate, knowledge and experience in the use of word processing and spreadsheet programs in keeping with latest programs supplied by Board
  • Knowledge of in-house computer programs, including regular upgrade of skills and ability
  • Excellent diplomatic skills
  • Excellent organizational and time management skills
  • Proven to work independently in a confidential environment
  • Knowledge of Board Policies and Procedures, Ministry policies, Education Act; M.E.T. Policies and Procedures; Provincial
  • Government Regulations, Collective Agreements, Parent Guidelines, Special Education: A Guide for Educators an asset
Additional Information

Only applications received by August 18, 2017 by 4:00 p.m. will be considered. Applicants must submit a cover letter with an updated resume including details of qualifications and experience.

We thank all those individual who apply; however, only those applicants granted an interview will be acknowledged.

Contact Information
Christine Farrell, Staffing Officer
Algonquin and Lakeshore Catholic District School Board
Napanee, Ontario, Canada

Email: farrell@alcdsb.on.ca
Website: www.alcdsb.on.ca
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